Recital Scheduling Timetable - Fall 2009

IU Jacobs School of Music policies on recitals and recital scheduling are available in the School of Music Bulletin and are reproduced at the end of this document.

DM and AD Recitals

Program formatting---important—please read! The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)
To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

Recital Hearings   Specific procedures concerning recital hearings for all degree and diploma programs vary from department to department; general policies are outlined in the Recital Policies at the end of this document. If you are unsure of the policies that may apply to you, check with your department chair.

Date Restrictions   DM and AD recitals must take place before the last five weeks of the fall or spring semester. This semester the last date is Friday, November 13th.

Scheduling Procedures for DM and AD RECITALS

For recitals that will take place in September, October, January and February   A scheduling appointment is not necessary; available recital dates and times are being assigned on a first-come, first-served basis. The only way you will be able to schedule a date is by completing the Program Creation form online. The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)

To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

 The signature of your major teacher will hold your recital date for you, but the signatures of all three committee members are necessary before the final paperwork for your recital will be processed and the program printed. At the time you schedule your recital you will be given the date by which you must submit your program with all three signatures.

For recitals that will take place in November and December   Scheduling will begin on Tuesday September 15. In order to schedule a recital date you must present a copy of your program signed by your major teacher; this program is preliminary, does not require the names of any accompanying players, and can be changed with your teacher’s approval up to 2½ weeks prior to the recital. The signature of your major teacher will hold your recital date for you, but the signatures of all three committee members are necessary before the final paperwork for your recital will be processed and the program printed.

The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)

To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

 At the time you schedule your recital you will be given the date by which you must submit your program with all three signatures. THERE WILL BE SIGN UP SHEETS AVAILABLE IN THE RECITAL SCHEDULING OFFICE, MUSIC PRACTICE 132, ON TUESDAY SEPTEMBER 8TH FOR YOU TO SIGN UP FOR A SCHEDULING APPOINTMENT.

Recitals that will take place in locations other than Auer Hall, Ford-Crawford Hall, and Recital Hall   If you are planning to give your recital in a location other than the three performance halls in the School of Music (e.g., a classroom, rehearsal room, organ studio, or a location elsewhere on- or off-campus), you do not need to sign up for a scheduling appointment; but you must still bring your program, signed by your major teacher, to the Recital Scheduling Office to insure that you will receive proper credit for the recital, and that information about the recital will be correctly published. The signature of your major teacher will hold your recital date for you, but the signatures of all three committee members are necessary before the final paperwork for your recital will be processed and the program printed. At the time you schedule your recital you will be given the date by which you must submit your program with all three signatures. If you are proposing an out-of-town recital (one is allowed for DM students only) you need the permission of your doctoral advisory committee and the director of graduate studies. Off-campus locations in Bloomington must be publicly accessible.

Length of recital   Please refer to the table of recital lengths in the Recital Scheduling Polices at the end of this document.

Assisting Performers   Recitals may include the participation of no more than 13 assisting performers and a conductor. See the Recital Policies below for details.

Auer hall policies    Only one DM or AD recital per student per semester may be scheduled in Auer Hall (Auer Hall policies regarding other recital categories are listed elsewhere in this document). Concert times in Auer Hall are 8:00 p.m. Monday through Friday, and 2:00, 4:00, 6:00 and 8:00 p.m. on Saturdays and Sundays. A 5:00 p.m. time may be added on weekdays if the hall schedule permits. Auer Hall dress rehearsal time for students is limited to one hour, including set-up time.

Fees for DM and AD recitals

• Combined fee for program printing and audio recording   $93.00   (All DM and AD recitals are automatically scheduled to be recorded by the audio department for archiving in the Cook Music Library.)
• Change of date fee   $60.00 charge each time the date is changed. Exceptions will be made only in the case of documented illness or documented faculty unavailability.
• Program changes   Program changes that are submitted to the Recital Program Office (Skip Sluder, PDK Building 308, 855-0818; e-mail: sluderc at indiana dot edu) more than two weeks prior to the recital will not be charged an additional fee. Changes that are submitted less than 2 weeks prior to the recital may be subject to an additional fee.

Program Formatting   The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)

To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

Recital Hearings   Specific procedures concerning recital hearings for all degree and diploma programs vary from department to department; general policies are outlined in the Recital Policies at the end of this document. If you are unsure of the policies that may apply to you, check with your department chair.

Date Restrictions   DM and AD recitals must take place before the last five weeks of the fall or spring semester. This semester the last date is Saturday, December 12th.

Scheduling Procedures for MM, PD, SENIOR, junior, AND
UNDERGRADUATE CONCENTRATION recitals

For recitals that will take place in September, October, January and February   A scheduling appointment is not necessary; available recital dates and times are being assigned on a first-come, first-served basis. Please bring with you a copy of your program signed by your major teacher; this program is preliminary, does not require the names of any accompanying players, and can be changed with your teacher’s approval up to 2½ weeks prior to the recital.

The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)

To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

For recitals that will take place in November and December   Scheduling will begin on THURSDAY September 18TH. In order to schedule a recital date you must present a copy of your program signed by your major teacher; this program is preliminary, does not require the names of any accompanying players, and can be changed with your teacher’s approval up to 2½ weeks prior to the recital.

The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)
To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

THERE WILL BE SIGN UP SHEETS AVAILABLE IN THE RECITAL SCHEDULING OFFICE, MUSIC PRACTICE 132, ON TUESDAY SEPTEMBER 8TH FOR YOU TO SIGN UP FOR A SCHEDULING APPOINTMENT.

Recitals that will take place in locations other than Auer Hall, Ford-Crawford Hall, and Recital Hall   If you are planning to give your recital in a location other than the three performance halls in the School of Music (e.g., a classroom, rehearsal room, organ studio, or a location elsewhere on- or off-campus), you do not need to sign up for a scheduling appointment; but you must still bring your program, signed by your major teacher, to the Recital Scheduling Office to insure that you will receive proper credit for the recital, and that information about the recital will be correctly published. Off-campus locations in Bloomington must be publicly accessible.

Length of recital   Please refer to the table of recital lengths in the Recital Scheduling Polices at the end of this document.

Assisting Performers   Recitals may include the participation of no more than 13 assisting performers and a conductor. See the Recital Policies below for details.

Auer hall policies    Only one MM or PD recital per student per semester may be scheduled in Auer Hall; Senior, Junior, and undergraduate concentration recitals are permitted in Auer only in September/October, and in January/February. (Auer Hall policies regarding other recital categories are listed elsewhere in this document). Concert times in Auer Hall are 8:00 p.m. Monday through Friday, and 2:00, 4:00, 6:00 and 8:00 p.m. on Saturdays and Sundays. A 5:00 p.m. time may be added on weekdays if the hall schedule permits. Auer Hall dress rehearsal time for students is limited to one hour, including set-up time.

Fees for MM, PD, senior, junior, and undergraduate concentration recitals

• Program printing   $41.00
• Audio recording   MM, PD, MM minor, Senior, Junior, and undergraduate concentration recitals are not automatically recorded; if you wish to have your recital recorded, you must make your own arrangements with the Audio Department or other recording service.
• Change of date fee   $60.00 charge each time the date is changed. Exceptions will be made only in the case of documented illness or documented faculty unavailability.
• Program changes   Program changes that are submitted to the Recital Program Office (Skip Sluder, PDK Building 308, 855-0818; e-mail: sluderc at indiana dot edu) more than two weeks prior to the recital will not be charged an additional fee. Changes that are submitted less than 2 weeks prior to the recital may be subject to an additional fee.

Program Formatting   The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)
To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

  
Scheduling Procedures for non-degree student recitals, DM minor and MM minor recitals

For recitals that will take place in September, October, January and February   A scheduling appointment is not necessary; available recital dates and times are being assigned on a first-come, first-served basis. Please bring with you a copy of your program signed by your major teacher; this program is preliminary, does not require the names of any accompanying players, and can be changed with your teacher’s approval up to 2½ weeks prior to the recital.

The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)
To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

For recitals that will take place in November and December   Scheduling a November or December non-degree student recital, and a DM minor or MM minor recital, is done on a first-come, first-served basis, beginning MONDAY September 21. You must present a copy of your program signed by your major teacher; this program is preliminary, does not require the names of any accompanying players, and can be changed with your teacher’s approval up to 2½ weeks prior to the recital.

 The first step to scheduling the recital will be to create your recital program online. You can do this by visiting our online Program Creation Form.

Read and follow the instructions from there. (If you are accessing this from an off campus computer, you will need to connect to IU VPN first.)

To use VPN, do one of the following:

• Windows: Go to the IUWare site, and choose an appropriate installer for your computer. After setup, enter your IU username, password, and ADS for the domain.
• Mac: Go to the Mac VPN setup page and follow the directions.

Once you have a VPN connection, you should be able to access the website to create your program.

Once the program is completed, you will be able to print it out. Please print that program out and take it to your teacher/committee for the required signatures.

THERE WILL BE SIGN UP SHEETS AVAILABLE IN THE RECITAL SCHEDULING OFFICE, MUSIC PRACTICE 132, ON TUESDAY SEPTEMBER 8TH FOR YOU TO SIGN UP FOR A SCHEDULING APPOINTMENT.

Recitals that will take place in locations other than Ford-Crawford Hall and Recital Hall   If you are planning to give your recital in a location other than the performance halls in the School of Music (e.g., a classroom, rehearsal room, organ studio, or a location elsewhere on- or off-campus), you do not need to sign up for a scheduling appointment; but you must still bring your program, signed by your major teacher, to the Recital Scheduling Office to insure that you will receive proper credit for the recital, and that information about the recital will be correctly published. Off-campus locations in Bloomington must be publicly accessible.

Length of recital   Please refer to the table of recital lengths in the Recital Scheduling Polices at the end of this document.

Assisting Performers   Recitals may include the participation of no more than 13 assisting performers and a conductor. See the Recital Policies below for details.

Auer hall policies    Non-degree student recitals, as well as DM minor and MM minor recitals, may not be given in Auer Hall.

Fees for non-degree student recitals, DM minor and mm minor recitals

• Program printing     $41.00
• Audio recording      Non-degree student recitals, as well as DM minor and MM minor recitals, are not automatically recorded; if you wish to have your recital recorded, you must make your own arrangements with the Audio Department or other recording service.
• Change of date fee      $60.00 charge each time the date is changed. Exceptions will be made only in the case of documented illness or documented faculty unavailability.
• Program changes      Program changes that are submitted to the Recital Program Office (Skip Sluder, PDK Building 308, 855-0818; e-mail: sluderc at indiana dot edu) more than two weeks prior to the recital will not be charged an additional fee. Changes that are submitted less than 2 weeks prior to the recital may be subject to an additional fee.

Recitals

Location

Recitals must take place in public spaces in Bloomington, announced to and open to the public. Exceptionally, with the approval of a student's doctoral advisory committee and the director of graduate studies, one doctoral recital may be performed out of town if attended in person, at the expense of the student, by the faculty member(s) who would ordinarily be present.

Date

Recitals ordinarily take place during the fall or spring semesters according to deadlines specified in the scheduling policies.  Recitals may take place during the second summer session if a hearing can be arranged and if faculty members are available to attend the recital.

Hearing

A pre-recital hearing is required for all undergraduate, master's and performer diploma recitals, except for composition recitals. At the discretion of the faculty, other recitals may also be given a hearing. A hearing must be scheduled so that it can be completed and the recital performed within the published deadlines; it is the student's responsibility to arrange a hearing and to meet the deadlines. Students may perform a hearing in the summer if faculty members are available and with the approval of the department chair. A hearing is valid for 60 days.

Repertory

Recital repertory is subject to approval by a student's teacher or committee following any guidelines published by the department. Appropriate repertory for chamber music recitals is specified by departments. Recital repertory may not be repeated for degree or diploma credit.

Grading

The grade for an undergraduate, master's, performer diploma, or doctoral minor recital is assigned by the teacher, who hears the recital in person. An organ recital grade is based on a recital hearing, and a composition recital grade is based on an average of the grades of the faculty members who attend the recital.

A jazz recital grade is based on an average of the grades of Jazz Studies Department faculty members who attend the recital and the teacher with whom the student is enrolled in performance study.

Artist Diploma recitals are attended and graded in person by the three members of a student's AD committee. If a committee member is unable to attend, he or she and the student must arrange for a substitute from inside or outside the major department, as appropriate.

Doctoral recitals are ordinarily attended and graded in person by the three members of a student's doctoral advisory committee. The chair must hear the recital in person; exceptionally, in consultation beforehand with the committee chair and the student, a committee member may arrange for a departmental substitute, or to hear a recording of the recital. Recordings, when used, are available in the Music Library.

All recital grades are reported in writing to the director of undergraduate or graduate studies.

RECORDING

Doctoral and Artist Diploma recitals must be recorded by the Department of Recording Arts for the Music Library when they take place in a Jacobs School of Music venue. A recording of equivalent quality must be provided to the Music Library by the student when a Doctoral or Artist Diploma recital is performed in a non-Jacobs School of Music venue.

Other Audio and Video Recording

Videotaping and playback equipment for use in the MU and MA buildings is available via e-mail request to the Music Facilities Office (M031, somfac@indiana.edu)and should be reserved and signed out in that office. If equipment is not available, Classroom Technology Services – Portable Technology Support (855-8765) can provide audio and video equipment as well as an operator if needed.

Assisting performers

Recitals may include the participation of no more than13 assisting performers and a conductor. All must be available for a hearing, if required. Participation by assisting performers must not interfere with their lessons, ensemble assignments or academic responsibilities. Chamber music credit is available to the assisting performers only if they have registered and arranged specifically for that credit. Special rules apply to conducting, composition, and jazz studies recitals that use Jacobs School of Music ensembles or specially-assembled groups; consult the appropriate department for information.

Length

The following are the minimum and maximum number of minutes of music for the categories of recitals indicated:

*For composition students: Student's own compositions for various media written during residency, with the student participating as a performer or conductor in at least one work.
For students in computer music composition: Student's own compositions for computer-generated audio playback alone, audio playback with instrument(s), interactive live electronics, or multimedia works with substantial computer music component.

RECITAL SCHEDULING POLICIES

Location

Recitals ordinarily take place in Recital Hall, Ford-Crawford Hall, Auer Hall (subject to special restrictions), and certain rehearsal rooms and classrooms in the Jacobs School of Music. Recitals may also be scheduled in other public spaces, including Whittenberger Auditorium, but not in the Auditorium (except for organ recitals) or the main stage of the Musical Arts Center.

Date

No recitals may be given during the final examination period. DM and AD recitals must take place before the last two weeks of classes of the fall or spring semester; DM recitals using X070 ensembles must take place before the last week of classes of the fall or spring semester; MM, PD, Senior, Junior, and undergraduate concentration recitals must take place by the last day of the fall or spring semester; DM minor, MM minor, and non-degree student recitals must take place before the last five weeks of the fall or spring semester. Recitals may take place any time during the second summer session.

Scheduling

Recitals must be scheduled at least two and a half weeks ahead of the performance date so that programs can be printed and public announcements can be made. Because of crowded performance schedules, students should perform their recitals as early as possible in the semester. B.M.E. students may not give their senior recital during their student teaching semester.

Auer Hall

Only one DM, AD, MM or PD recital per student per semester may be scheduled in Auer Hall. Senior, Junior, and undergraduate concentration recitals are permitted in Auer only in September/October, and in January/February. Non-degree student recitals, DM minor recitals or MM minor recitals may not be given in Auer Hall.

Time

Concert times in Auer Hall are 8:00 p.m. Monday through Friday, and 2:00, 4:00, 6:00 and 8:00 p.m. on Saturdays and Sundays. A 5:00 p.m. time may be added on weekdays if the hall schedule permits. Concert times in Ford-Crawford Hall and Recital Hall are 5:00, 7:00, and 8:30 p.m. Monday through Friday, and 1:00, 3:00, 5:00, 7:00, and 8:30 p.m. on Saturdays and Sundays.

Consultation with faculty

Students must consult every faculty member who needs to be present before choosing a recital date. Students should always attempt to schedule a recital at a time when everyone is available, including all members of a doctoral advisory committee or Artist Diploma committee.

Recital Set-Up Assistance

Work-study students are assigned to provide set-up and lighting help for officially-scheduled events in Recital, Auer, and Ford-Crawford Halls. Andrew Stoute (855-9862) is the manager of recital halls and can be contacted for information. The recital halls are scheduled through Stephanie Gott (855-6000, recsched @ indiana . edu)in the Music Practice Building; please see the recital scheduling Web page.