Audio recording and sound reinforcement guidelines

Guidelines & Recommendations • Sound Reinforcement Guidelines

Audio production services are provided for the following School of Music Events as part of the X090 Audio Production Crew:

1. School of Music Major Ensembles. This includes ensembles that fulfill the primary ensemble requirement for music majors

2. X414 Latin American Popular Music Ensemble

3. Departmental Student Composition Recitals

4. IU Opera and Ballet Theater Performances

5. Faculty and guest artist performances

6. Special Events as determined by the Dean of the School of Music
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7. Doctoral and Artist Diploma recitals

Audio production services are NOT provided for the following School of Music Events as part of the X090 Audio Production Crew:

8. All student recitals other than number 7 listed above. This includes junior, senior, masters, performer diploma and non-degree student recitals.

9. X420 Small Ensembles

10. Other SOM ensemble recitals other than number 1 listed above.

11. Masterclasses

12. Lectures

13. Sound reinforcement for all events other than items 1 – 6 listed above.

If recording and/or sound reinforcement are needed for any events listed under 8 – 13, they may be scheduled through Recording Services or via an outside contractor.

Guidelines for items 1 – 7

If you need only an archival recording, no action will be required on your part. The event will be recorded as part of the normal Audio Production Crew activities.

If special services are required such as sound reinforcement, please contact Travis Gregg or Wayne Jackson at audiopro@indiana.edu at least 7 days prior to the concert date. Requests submitted with less than 7 days notice will be fulfilled at the Audio Department’s discretion.

Guidelines for items 8 – 13

To schedule an event with Recording Services, you must complete the appropriate forms at the recording services office. The event must be scheduled at least 10 working days in advance. A late fee will be assessed for requests submitted with less than 10 days notice, and will be fulfilled at Recording Services discretion. Office hours are posted outside M354. Forms are available for download and office hours are posted at the Recording Services website: http://www.music.indiana.edu/department/audio/services.shtml

You may use an outside contractor to provide audio services for your recital. The contractor must conform to School of Music policies and observe the hall scheduling guidelines. School of Music recording and sound reinforcement equipment is not available for use by outside contractors.

Sound Reinforcement Guidelines

SOM major ensemble, faculty or guest recitals: submit your request directly to Travis Gregg or Wayne Jackson at audiopro@indiana.edu, no less than 7 days in advance.

All other recitals: submit your request to Recording Services no less than 10 working days in advance. Requests submitted after these deadlines will be fulfilled at the audio department’s discretion.

Below is a list of sound reinforcement capabilities in each performance hall

General Sound Reinforcement Recommendations

In your email requesting sound reinforcement describe your event completely, including instrumentation, microphone and effects processing requirements, monitor mixes; and a diagram of the ensemble’s setup configuration.

Schedule a rehearsal with the sound reinforcement equipment; this is necessary to ensure a high level of quality. If possible, schedule the rehearsal in the timeslot immediately prior to the concert, this way the sound reinforcement equipment will not have to be removed, and settings will not have to be recalled.

Plan on sufficient setup and teardown time for the sound reinforcement equipment. This must be included in the scheduled rehearsal and performance time. Generally 30 minutes for setup and 15 minutes for teardown is sufficient. Large setups will require more time. For rehearsals, you may plan on rehearsing a non-sound reinforcement piece during this setup time to use rehearsal time most efficiently.

Allow time for a sound check prior to the concert. This is critical, for us to deliver high quality service. If no sound check is scheduled we cannot guarantee a minimum quality. It is necessary for the ensemble to play briefly to confirm that the system is working correctly and to recall the system configuration.