Audio recording and sound reinforcement guidelines

Guidelines & Recommendations • Sound Reinforcement Guidelines

Audio production services are provided for the following School of Music Events as part of the X090 Audio Production Crew:

1. School of Music Major Ensembles. This includes ensembles that fulfill the primary ensemble requirement for music majors

2. X414 Latin American Popular Music Ensemble

3. X420 Small Ensembles

4. Departmental Student Composition Recitals

5. IU Opera and Ballet Theater Performances

6. Faculty and guest artist performances

7. Special Events as determined by the Dean of the School of Music.

8. Doctoral and Artist Diploma recitals

9. Sound reinforcement for items 1 – 7 only.

Audio production services are NOT provided for the following School of Music Events:

10. All student recitals other than number 8 listed above. This includes junior, senior, masters, performer diploma and non-degree student recitals.

11. Other SOM ensemble recitals excepting those listed in items 1 – 5 above.

12. Masterclasses

13. Lectures

Guidelines for items 1 – 8

If you need only an archival recording, no action will be required on your part. The event will be recorded as part of the normal Audio Production Crew activities.

Submit special requests (such as rehearsal recording) to audiopro@indiana.edu at least one week in advance. Please be aware that all audio production services are provided by JSoM students as part of their ensemble requirement, so some requests may be impossible due to time and/or personell limitations.

Guidelines for items 10 – 13

You may use an outside contractor to provide record your recital. The contractor must conform to School of Music policies and observe the hall scheduling guidelines. School of Music recording and sound reinforcement equipment is not available for use by outside contractors.

Sound Reinforcement Guidelines

If your recital is included in items 1 – 6 above, submit your request directly to audiopro@indiana.edu, no less than one week in advance. Requests submitted less than one week in advance will be fulfilled at the Recording Arts Department's discretion.

For all other recitals, Recital Hall and Auer Hall have self service sound systems with limited capabilities. Check with Music Facilities for more information.

Below is a list of sound reinforcement capabilities in each performance hall

General Sound Reinforcement Recommendations

In your email requesting sound reinforcement describe your event completely, including instrumentation, microphone and effects processing requirements, monitor mixes; and a diagram of the ensemble’s setup configuration.

Schedule a rehearsal with the sound reinforcement equipment; this is necessary to ensure a high level of quality. If possible, schedule the rehearsal in the timeslot immediately prior to the concert, this way the sound reinforcement equipment will not have to be removed, and settings will not have to be recalled.

Plan on sufficient setup and teardown time for the sound reinforcement equipment. This must be included in the scheduled rehearsal and performance time. Generally 30 minutes for setup and 15 minutes for teardown is sufficient. Large setups will require more time. For rehearsals, you may plan on rehearsing a non-sound reinforcement piece during this setup time to use rehearsal time most efficiently.

Allow time for a sound check prior to the concert. This is critical, for us to deliver high quality service. If no sound check is scheduled we cannot guarantee a minimum quality. It is necessary for the ensemble to play briefly to confirm that the system is working correctly and to recall the system configuration.