Music Theory Department

Travel Funding

The music theory faculty encourages students to become active in the field by attending and presenting papers at regional and national conferences. The following sources of funding are available to support graduate students who are presenting papers at a conference. Students are encouraged to apply for funds, up to the amount needed, from each of these sources in order.

Graduate and Professional Student Organization Grant

The GPSO Travel Award is a competitive award of up to $500 for graduate and professional students at Indiana University – Bloomington.

Jacobs School of Music

The Jacobs School of Music provides awards of up to $200 for students making conference presentations. To apply for funding:

Step One:

• Submit a letter to Stephanie Gott (Music Practice Building, Room 132) outlining the event and describing how you will represent the Jacobs School of Music.  Include any supporting documentation (e.g., an event brochure or conference agenda, etc.).  The letter should be addressed to the Student Travel Committee.
• Please include your name, student ID and local mailing address and degree/instrument program. 
• Provide a letter of recommendation from your department chair and your applied teacher or advisor if appropriate.
• Outline a complete budget for the event documenting all costs that apply only to you.  Do not include expenses of other participants.  Include any support you will receive from other sources.
• Awards will not exceed $200.  The award is not intended to cover all costs of the event; usually only a portion of travel, fees, and/or per diem can be covered.

 If your request is approved you will be notified via email to visit the Music Business Affairs office, located in the Practice Building 132, to sign an "Out of State Travel Authorization Form" to begin paperwork with IU for the travel assistance request.

Step Two:

• You will be notified via email by Stephanie Gott when she receives your final travel reimbursment form.  At that time, you must visit her in the Business Affairs Office, Practice Building 132, with al original receipts to complete the final process.
• The committee requires documentation of the event, indicating you were present at the event; i.e., an event program, a brochure, etc.
• Reimbursement will be made AFTER the conclusion of the event.

• IMPORTANT INFORMATION
• You must submit original receipts for documentation and the receipts must have your name on them.  Credit card receipts work best for airline tickets, meals, and gas purchases.  Meal receipts will only be reimbursed if the receipt is itemized.
• If you submit a hotel or car rental invoice you must provide the original itemized invoice along with your proof of credit card payment.  You also need to make sure that the hotel, rental car, and airfare receipts are in your name.  The IU Travel Office will not accept credit card statement alone for hotel or car rental charges.

If you have any questions, please contact Stephanie Gott, Music Business Affairs at 812-855-6000 or srgott@ indiana.edu. 

Music Theory Fund

The Music Theory Fund helps support the professional activities of the department, including support for students presenting research at conferences. Awards of up to $150 are available for conferences that are driving distance, and up to $300 for conferences that require airfare. Students may apply for one grant per academic year. Total funding received (from all sources) may not exceed the actual costs. You must apply before the date of the conference. To apply, send an email to the music theory office  (mustheor @ indiana.edu) that includes the following information:

• Student name
• Name, location, and dates of conference
• Actual dates of travel
• Title of paper to be presented
• An estimated budget (mileage or airfare, lodging, conference registration)
• A list of other sources of support applied for or received

Awards will normally be made within two weeks.