Business Affairs

Mailroom

Mail, Messages, Fax

Most faculty members are assigned a mailbox located in the upper level of the mailroom, MU006A, adjacent to Clouse's Lounge on the ground floor between Merrill Hall and the Music Addition. When mail or parcels too large to be put into the mailboxes arrive, a notice will be put into the mailbox. This notice acts as the claim ticket and parcels may be picked up at the upper level mailroom door.

Official university correspondence can be mailed in MU006A without postage, but must have the department's account number written in the upper right hand corner of the envelope. Parcels directly related to university business can also be given to personnel in MU006A for mailing if they are fully labeled and sealed. Fax messages concerning official university business can be directed to the fax number in MU006A (812-855-4936). Similarly, outgoing official university messages can be sent on the same machine.

Duplicating Services

Teaching-related materials (syllabi, bibliographies, assignments, tests and examinations) can be duplicated in the mailroom, MU006B. A photocopy machine is available in MU006B for the use of faculty, departmental clerical staff and associate instructors; most departments are allotted an individual copy card for duplication based on normal use. This copy card is to be used only for teaching materials and necessary university-related duplication. Quantities above 25, or orders having special requirements such as hole-punching or stapling, should be done by mailroom personnel. Request forms are available and the department billing number is required. Pay-as-you-go copying machines are available in other places in the Jacobs School of Music, such as Clouse's Lounge (ground floor, between Merrill Hall and the Music Annex) and in the music library. You can establish an account on your faculty ID card through Campus Card Services at either the IU Memorial Union, Bookstore main level (855-2605; hours: M-F 8:00 a.m. - 5:00 p.m.) or the IU Bookstore in Eigenmann Hall (1910 E. 10th Street, 855-2605; hours M-F 8:00 - 5:00 p.m.); you can purchase additional value for the card at other locations around campus, and online with a credit card. As you use the card in the duplicating machine the copies made will be deducted from the total remaining on the card. This account can also be used for other services on campus, including food purchases.

Supplies

Routine office supplies are available in the lower level of the mailroom. (A department billing number is required.) Larger supply and equipment requests must be made each spring to the Equipment Committee. Such requests should be made through the department chair who coordinates and, in consultation with the faculty, prioritizes these requests. Not all requests can be accommodated each year, but all are considered as part of a long-term equipment plan.

Parking Permit:

Departments are allowed to purchase parking permits for guests who will be visiting Indiana University using their department or IU Foundation account number.  Departments are restricted from purchasing a parking permit for any Indiana University employee.  Indiana University employees are to pay for their own parking permit.  

When requesting a parking permit, email the following information to Teresa Price at mailjsom@indiana.edu.  Send requests 1 week prior to guest(s) arrival to allow time for the parking permit to be mailed to the Mailroom located in Clouse's Lounge.  

For places on where to park and to find other information regarding Parking Permits, please visit the Indiana Parking Operations web page at https://parking.indiana.edu/

  • Guest name(s)
  • Guest's home or business address
  • Reason for visit
  • Number of parking permits
  • Date(s) for when the guest will be visiting Indiana University
  • Department or Foundation acocunt number

You will receive an email letting you know the parking permit(s) have been requested.  After the parking permit(s) have arrived, you will receive another email letting you know that it ready for pick up.

Questions or Concerns?  Send an email to mailjsom@indiana.edu or call at 812-855-1584.

Teresa Price
Operations Office Coodinator
Merrill Hall Rm 006
Phone: 812-855-1584
e-mail: mailjsom@indiana.edu

Office Hours: Monday - Friday, 8am - 12pm and 1pm-5pm