Music Graduate Office

Registration, Schedule Adjustment, and other Enrollment Policies

How to fill out your Program Planning Sheet and Register using OneStart

1.  You need to submit your Program Planning Sheet to the Music Graduate Office before registration

You will have a "negative service indicator" related to academic advising on your record that will block your registration until after you have submitted your Program Planning Sheet to the Music Graduate office.  You will submit your Program Planning Sheet online.  After you submit the online program planning sheet, you will receive an email once your program planning sheet has been reviewed and your registration plans have been approved.

Program planning sheets are processed by the Music Graduate Office staff in the order in which they are received. Usually you will get a response within 24 hours of when you submit the program planning sheet (not including weekends), but if there are a lot of program planning sheets submitted on the same day it is possible that the response will be delayed. Therefore, you should submit your Program Planning Sheet at least 48 hours before you wish to register.

Note: The last day to register is the Friday of the first week of classes for the fall and spring semesters, and for summer session II. Registration after the first week of classes requires the permission of the Director of Graduate Studies.  Late registration fees begin the week before classes start.

2. The on-line Schedule of Classes and on-line course descriptions

Click here to view the best version of the on-line Schedule of Classes for spring 2010. You can also see a PDF version of the Schedule on the Registrar's Office web site for spring 2010 by clicking here, or use the print-out we will have available in the lobby of the Music Graduate Office. 

You can see Jacobs School of Music course descriptions online here or here if instructors have chosen to post them.

Click here for a summary of the graduate music education, music history & literature, and music theory courses offered in the spring 2010 semester.

For general registration information (minimum course load requirements, ensemble, masterclass, etc), please read the information below.

3.  Remember to include the subject/catalog number, credit hours, and class number when you fill out your Program Planning sheet

The information you need in order to fill out your program planning sheet is the subject/catalog number, the number of credits, and the class number for each class. 

In the example below, the subject/catalog number is MUS-M 542 (for a music course, the subject/catalog number will always start with MUS-).  The number of credits is in parentheses after the course title (in this case, 3 cr).  The class number is a four or five digit number always located under the subject/catalog number.  In this case, the class number is 8471.

MUS-M 542  MUS HIST REVIEW GRAD STDNTS 2 (3 CR)
               8471 RSTR     08:00A-08:50A   MWF    MA 454    Smith J                

Although all of this information is important, the class number is the most important information for your Program Planning Sheet and for when you register.

4.  Find your Enrollment Appointment Time (the Enrollment Appointment is the first possible time you can register, and is automatically generated by the Registrar's Office)

Log in to OneStart by clicking on the LOGIN button in the upper left hand corner of the home page. You will log in with your IU user ID and password/passphrase (the same ID and password/passphrase you use to access your IU email account). If you have problems logging in to OneStart, call the UITS support center at 855-6789.

Click on the "Student Self-Service" button on the left side of the page. Next, click on the Go to Student Center link. Then click on Open Enrollment Dates at the right side of this page. Remember to submit your Program Planning Sheet at least 48 hours before you wish to register.

5.  Remember your University ID number

To find your University ID number, log in to OneStart by clicking on the LOGIN button in the upper left hand corner of the home page. You will log in with your IU user ID and password/passphrase (the same ID and password/passphrase you use to access your IU email account). If you have problems logging in to OneStart, call the UITS support center at 855-6789.

Click on the "Student Self-Service" button on the left side of the page. Then click on the Lookup my University ID number link that will appear towards the bottom of the page (you will probably need to scroll down).  Your University ID number will be a 10 digit number beginning with at least three zeros.

6. We are here to help

Please feel free to stop by the Music Graduate Office (MU011) with questions or call 855-1738 to make an appointment to speak with the Advisor.

Registration on OneStart

After you get an email from the Music Graduate Office stating that your registration plans have been approved, you can register any time after your scheduled Enrollment Appointment time by following these steps.

1. Log into OneStart by clicking on the LOGIN button in the upper left hand corner of the home page. 

You will log in with your IU user ID and password/passphrase (the same ID and password/passphrase you use to access your IU email account).  If you have problems logging into OneStart, call the UITS support center at 855-6789.

2. Click on the "Student Self-Service" button on the left side of the page.

3. Next, click on the Go to Student Center link.

You will then see a number of links related to registration.

4. If you are going to register in lessons or any course that requires authorization, click on View Class Permissions. 

This will show you what classes you currently have authorization for.  If you do not have authorization for a class that requires it, contact the instructor of the class, have them email or call the Music Graduate office to let us know that you have permission to register for the course (musgrad AT indiana.edu, 855-7998).  We will put the authorization into the system within 24 hours of hearing from the instructor, and you will receive an email from the Music Graduate Office staff informing you when the authorization has been added.

5. Click on Register & Drop/Add. 

You will have the option to either enter class numbers or to search for classes and add them to your Shopping Cart. Follow the instructions within the registration system. 

If you have any problems, contact the Registrar’s office by either going to the Registration Center in Franklin Hall 101 (it will be open from 9 am to 4 pm Monday through Friday), calling 855-8200, or emailing reghelp@indiana.edu.  You can register on OneStart any time except 5 am to 6 am Monday through Saturday, and except midnight to 8 am on Sunday.

Hints About Registering on OneStart

Know your class numbers!  When you register, knowing your class numbers will simplify the registration process.

After you have entered a class number or selected a course from your shopping cart, you will need to click on ENROLL NOW and FINISH ENROLLING to be completely enrolled in the class.  Always check the Status box to make sure it says Success each time you click submit.  If that the add is not successful, you will see a red “X” and an error message. Until the Status box says Success (with a green check mark), you are NOT registered for the class.  If you have a question about the error message, be sure to copy or write down the message before calling the Registrar's office (or the Music Graduate Office) so they have the information they need in order to answer your question.

If you need to change your lesson credit hours after you have already registered in them, DO NOT DROP your lessons.  Click on the EDIT option at the top of the page. Select the appropriate course, then adjust the number of credits as necessary.  **If you drop a class that you needed permission to register for, you need to contact the Music Graduate office to get a new permission before you can add that class to your schedule again.**

When you register for ensemble (choral - MUS-X 070 or instrumental - MUS-X 040), you should enter the drill section number listed for your instrument or voice type. On the next screen, you will be prompted to select the other course component. Click SELECT, then ENROLL NOW, then FINISH ENROLLING.

Waitlist Options

There is a waitlist option on OneStart.  If you try to add a class and get the Errors found message that says the class is full, click in the OK to Waitlist checkbox and click on SUBMIT again.  You will then get an Add status of Success/Messages.  Always click on that link to get more information – that way you can find out your position on the waitlist. 

It is possible to do what is called a contingent drop when you put yourself on a waitlist for a class on OneStart. If there is a specific class you want to drop from your schedule if your waitlist request is fulfilled, put the class number for that class in the Drop if enrolled field (located to the right of the OK to Waitlist checkbox) when you try to put yourself on the waitlist. This is not possible with courses that have departmental waitlists (music theory, music history, and voice department courses).

When you put yourself on the waitlist for a class you are waitlisting that particular section.  If the class has multiple times it meets (multiple sections) and you would like to be put into whichever section opens up first you need to put a waitlist on the class number for each meeting time. 

For all graduate Music History and Music Theory classes (including MUS-M 539 Music Bibliography), instead of using the OneStart waitlist you will need to contact the Musicology/Music Theory Office (mustheor@indiana.edu) to be put on the departmental waitlist for a class that is full.  For all voice department courses (song literature, vocal pedagogy, and vocal diction), email the Voice Department (voicedep@indiana.edu) to be put on the waitlist.

Minimum Courseloads

In any semester in which you choose to register, the following minimum course loads apply:

Students enrolled in the master's program must usually register in a minimum of 8 credit hours in most fall or spring semesters (including 2 credit hours of ensemble).  There is no minimum enrollment for the second summer session.

With permission from the director of graduate studies, master’s students who have not reached their final semester of coursework may be permitted to enroll part-time for a maximum of two semesters. This policy is intended to allow students who, for reasons of financial hardship, would otherwise need to take a year off to continue making some degree progress. Students enrolling part-time under this provision may not enroll in individual study with a faculty member (e.g., lessons or chamber music).  Note that in this scenario ensemble participation is NOT required of part-time students.
 
Important note: Certain categories of students may not be able to enroll part-time under this policy. These include students whose financial aid requires full-time enrollment, and international students who must enroll full-time to retain their visa status. Enrolling part-time may also affect a student’s eligibility to participate in their parents’ insurance plans and to defer student loans. Students are encouraged to consult with appropriate campus offices.

Master's students who are in their final semester of coursework and have less than 8 credits of required coursework remaining can register for just those credit hours, and 2 credits of ensemble, in that final semester.

This option is available for only one semester (the final semester of coursework), and is not possible if the final requirement is major field lessons.  If a master's student registers in major field lessons, he or she must enroll in a minimum of 8 credits in that semester.

Important note: Certain categories of students may not be able to enroll part-time under this policy. These include students whose financial aid requires full-time enrollment. Enrolling part-time may also affect a student’s eligibility to participate in their parents’ insurance plans and to defer student loans. Students are encouraged to consult with appropriate campus offices.

International students in the final semester of master's coursework can potentially be enrolled in less than 8 credits, but will need to fill out a “reduced courseload authorization request” form on iStart. 

Students enrolled in the doctoral program must usually register in a minimum of 8 credit hours in the fall or spring semesters. There is no minimum enrollment for the second summer session.

With permission from the director of graduate studies, doctoral students who have not reached their final semester of coursework may be permitted to enroll part-time for a maximum of two semesters. This policy is intended to allow students who, for reasons of financial hardship, would otherwise need to take a year off to continue making some degree progress. Students enrolling part-time under this provision may not enroll in individual study with a faculty member (e.g., lessons or chamber music).  Note that in this scenario ensemble participation is NOT required of part-time students (for those doctoral degrees that usually require ensemble enrollment).
 
Important note: Certain categories of students may not be able to enroll part-time under this policy. These include students whose financial aid requires full-time enrollment, and international students who must enroll full-time to retain their visa status. Enrolling part-time may also affect a student’s eligibility to participate in their parents’ insurance plans and to defer student loans. Students are encouraged to consult with appropriate campus offices.

Doctoral students who have fewer than 8 credit hours remaining for their degree may enroll for those hours only in the fall or spring. 

Click here for information on registration options for doctoral students who have finished coursework(or scroll down to next section).

Students enrolled as Artist Diploma, Performer Diploma, and Visiting Students must enroll in a minimum of 9 hours in the fall or spring semesters and 4 hours in the second summer session (including ensemble). These minimum enrollment requirements apply even to students in their final semester of a diploma program.

Interruption of Study

If you want to take a semester (or more) off from registration, please fill out the online Interruption of Study form. There are more details about taking time off on the form.

Doctoral Students Who Are Done with Coursework and Doctoral Candidates

Doctoral students who are done with coursework

International students in the doctoral program

International doctoral students who have completed their course work, have applied to begin qualifying exams, and who wish to stay in the United States on student visas must be continuously registered during the fall and spring semesters.

To meet this requirement, international doctoral students who have completed their course work and who have applied to begin qualifying exams may enroll in a 0-credit course, MUS-G 601, for up to two semesters. This will keep your visa "in status" while you are working on exams.  If the qualifying exam process takes more than 2 semesters, students needing more time will need to register in at least one hour of document or dissertation credit to maintain their status. 

MUS-G 601 applies to visa status only.  It does not grant full-time status and can not be used in relation to Curricular Practical Training.  Please contact the International Services office for more details.

Doctoral Candidates

After successful completion of all doctoral qualifying exams, the student is admitted to candidacy. After admission to candidacy, the student must be enrolled each fall and spring semester until graduation.

Detailed information about the registration requirement for doctoral candidates is available here.

Full-time Enrollment Confirmation

If you need confirmation that you are enrolled as a full-time student (for insurance, housing, loan deferment, etc), then you should use the Office of the Registrar's Enrollment Verification Service.  Details are shown here: http://registrar.indiana.edu/~registra/enrollverifi.shtml.  This service is free.

Ensemble, Masterclasses and Recitals

Ensemble
Each student (except most doctoral students) must register in a major ensemble. Students enrolling in University Instrumental Ensembles (MUS-X 040) or University Choral Ensembles (MUS-X 070) should register in the drill section that corresponds to the instrument or voice type; please list that drill sections on the program planning sheet.

Masterclasses
Students must enroll in Masterclass (MUS-I 500) if their private study instructor has a section listed. Please refer to the Schedule of Classes Bulletin to determine which instructors have a Masterclass section. Remember to write the masterclass information for your teacher on the program planning sheet.

Recitals
Students must register in the required recital course number to receive credit for the recital. Many recitals use the same title (e.g., "Doctoral Chamber Music Recital") but are designated with course numbers specific to different departments. Please pay close attention to the course number(s) of the recital(s) for which you register; ask if you have questions. (Correcting inaccurate recital enrollments may incur fees from the Registrar that we are not in a position to have waived.) Please consult the Jacobs School of Music Bulletin or contact the Music Graduate Office for clarification of recital numbers.

Other Things to Remember When You Register

Proficiencies (click here for more information about proficiency requirements)
Master's and doctoral students must complete the proficiency requirements in music history and music theory. The review courses in these subjects are not all offered each semester, and many upper-level courses require the proficiencies as prerequisites.

Doctoral students must complete the proficiency requirements within their first 5 semesters of enrollment (not counting summer sessions). Note also that proficiency examinations in languages, diction, keyboard and performance are given only at certain times in the semester. Plan ahead!

Master's Outside Areas and Doctoral Minors
Master's students must complete a Outside Area Approval Form, available in the Music Graduate Office or online, obtain approval from the department offering the courses, and return the form to the Music Graduate Office for final approval. Approval is also required for Doctoral Minors; please obtain the proper forms from the Music Graduate Office or online. Students should declare each minor (and the master's outside area) before taking coursework towards that requirement to confirm whether the classes they are taking will count.

Degree progress
If you have questions about degree requirements, you can consult the Jacobs School of Music Bulletin, view your Academic Advisement Report on OneStart, or contact he Music Graduate Office for an appointment.

To view your Academic Advisement Report, log on the OneStart (www.onestart.iu.edu), then click on the "Student Self-Service" button on the left side of the page. Next, click on the Go to Student Center link.  From that page, click on My Academics and Grades.  That brings you to a page that includes a link to your advisement report, class schedule, grades, etc.

Student's Responsibility:
Students have a threefold responsibility: 1) to know and satisfy the graduation requirements stated in the Jacobs School of Music Bulletin; 2) to know their academic standing based on the academic standards stated in the Bulletin; and 3) to know and observe all regulations and academic calendar deadlines as stated in the Schedule of Classes and Bulletin. Faculty and staff advisors assist students in planning a program of study to meet degree requirements, but students are responsible for meeting all requirements for their respective degrees and all announced deadlines.

Upcoming Dates

Schedule Adjustment

You will have 48 hours after your initial registration to change your schedule on-line for free.  After that time, you will have an $8.50 fee when you access the registration system until the last day of the first week of classes.  Every time you access the system for a $8.50 fee you will have 24 hours after that access time to change things without an additional fee.  So if you register on April 7, then log into the system at 1 pm on May 5 to change your schedule, you will be charged an $8.50 fee but will be able to log back into the system until 1 pm on May 6 for free. 

Click here for the Registrar's Office summary of schedule adjustment options and details.

You will be able to change your schedule in the OneStart registration system until the end of the first week of classes.  After that the procedure will change and the fees for changing your schedule will go up. Click here to see the deadlines for registration and schedule adjustment.

Late Schedule Adjustment (starting the second week of classes):

All schedule adjustments made during the Late Schedule Adjustment period must be done in person at the Registrar's Office, Franklin Hall 100 or by useing the eDrop/eAdd system on OneStart. A paper drop/add form is required for in person schedule adjustment. Click here for the Registrar's Office summary of late schedule adjustment options and details.

Fee: $23 per drop.  No fee for adding a course.

A waiver of the late schedule change fee will be considered only when late schedule adjustment is being made as a result of a University office or official error or request.

Remember that you must maintain full-time status in order to be in good academic standing.  So if you drop a course and it takes you below full-time enrollment, you will need to add something in its place.

For upcoming registration dates and fee refund information, see the current information here.

Audit Policy

Click here to view the official Jacobs School of Music Audit policy.

If you want to audit a course that is eligible for audit you may do so by getting the teacher of that course to write a memo that states that he or she has given you permission to audit and taking that memo to the Registrar's office (Franklin Hall 100). 

A course audit does not count towards the number of credit hours required for full-time status.  It is not possible to audit courses that require any sort of class participation, such as lessons, chamber music or repertoire classes, and it is not possible to audit any graduate review courses to prepare for the graduate entrance exams.  An audited class will not fulfill any degree requirements.

Registration in MUS-U 596 (Independent Study)

To register in MUS-U 596 (Independent Study), you must fill out an Independent Study Course Request (MUS-U 596) form.   

• Fill in your personal information along with an explanation of how you plan to use the course in your degree (as part of an outside area or minor, or in the major field as an elective, for example).

• Provide a description of your proposed course.  It is important that you include the information specified on the form: the topic you will be exploring, a tentative schedule of meetings with your faculty study director, and an indication of the product or activity on which the final grade will be based (an exam, a research paper, a lecture recital, etc.).  Please note that lessons in a performance area are not eligible as a topic for MUS-U 596.

• Ask the faculty member who will supervise your work to sign the form to show that he or she approves your proposal. Then ask the chair of that faculty member’s department to sign. Finally, submit the signed form to the Music Graduate Office.

• After the Director of Graduate Studies has reviewed the form you will be contacted by e-mail to notify you that your proposal has been approved, or to ask for some change in the proposal.  Once your proposal has been approved, the Graduate Office will authorize you to register in the course.  You will need to add the course to your schedule; this is not automatic.

You should start early on getting the necessary approvals so you will not need to pay any extra fees for registering late in MUS-U 596. If there are delays in the approval process that cause late registration or late schedule adjustment fees, you will be responsible for those fees.  MUS-U 596 is not offered during the summer sessions.

Contact the Music Graduate Office (Merrill Hall 011, 855-1738, musgrad@indiana.edu) if you have any questions about this process.