Procedure  ·  Course load   ·  Full-time enrollment verification  ·  Ensemble, Masterclass and Recitals  ·  Things to remember  ·  Upcoming dates  ·  Schedule adjustment  ·  Doctoral students  ·  Registration in E596 (Independent Study)

Registration Procedure

For information regarding summer and fall 2008 registration, click here.  This page includes links to the on-line Schedule of Classes.

Note: The last day to register is the Friday of the first week of the fall and spring semesters. Registration after the first week of classes requires the permission of the Director of Graduate Studies.  Late registration fees begin the week before classes start.

For more information, please contact the Music Graduate Office:
     Merrill Hall 011
     phone: (812) 855-1738
     e-mail: musgrad@indiana.edu

Minimum course load

In any semester or summer session in which you choose to register, the following minimum course loads apply:

Students enrolled in the Masters program must register in a minimum of 8 credit hours in First (Fall) or Second (Spring) Semesters and 4 hours in Summer Session II. 

Students enrolled in the Doctoral program must register in a minimum of 8 credit hours in First (Fall) or Second (Spring) Semesters and 3 hours in Summer Session II. Doctoral students who have fewer than 8 credit hours remaining for their degree may enroll for those hours only in the Fall, Spring, or Summer.  See here for information on registration options for doctoral students who have finished coursework.

Students enrolled in Artist Diploma, Performer Diploma, and Visiting Student programs must enroll in a minimum of 9 hours in First (Fall) or Second (Spring) Semesters and 4 hours Summer Session II.

Full-time Enrollment Confirmation

If you need confirmation that you are enrolled as a full-time student (for insurance, housing, loan deferment, etc), then you should use the Office of the Registrar's Enrollment Verification Service.  Details are shown here: http://registrar.indiana.edu/~registra/enrollverifi.shtml.  This service is free.

Ensemble, Masterclasses and Recitals
 

• Ensemble
  Each student (except most doctoral students) must register in a major ensemble. Students enrolling in University Instrumental Ensembles (X040) or University Choral Ensembles (X070) should register both in the main section and a drill section that corresponds to the instrument or voice type; please list both sections on the program planning sheet.
• Masterclasses
  Students must enroll in Masterclass (I500) if their private study instructor has a section listed. Please refer to the Schedule of Classes Bulletin to determine which instructors have a Masterclass section. PLEASE WRITE THE MASTERCLASS INFORMATION ON THE PROGRAM PLANNING SHEET.
• Recitals
  Students must register in the required recital course number to receive credit for the recital. Many recitals use the same title (e.g., "Doctoral Chamber Music Recital") but are designated with course numbers specific to different departments. Please pay close attention to the course number(s) of the recital(s) for which you register; ask if you have questions. (Correcting inaccurate recital enrollments may incur fees from the Registrar that we are not in a position to have waived.) Please consult the School of Music Bulletin or contact the Music Graduate Office for clarification of recital numbers.

Other things to remember when you register

• Proficiencies
  Masters and doctoral students must complete the proficiency requirements in music history and music theory. The review courses in these subjects are not all offered each semester, and many upper-level courses require the proficiencies as prerequisites. Doctoral students must complete the proficiency requirements within their first 5 semesters. Note also that proficiency examinations in languages, diction, keyboard and performance are given only at certain times in the semester. Plan ahead!
• Masters Outside Areas and Doctoral Minors
  Masters students must complete a Outside Area Approval Form, available in the Music Graduate Office or online, obtain approval from the department offering the courses, and return the form to the Music Graduate Office for final approval. Approval is also required for Doctoral Minors; please obtain the proper forms from the Music Graduate Office or online. Do this before you take courses to avoid unpleasant surprises.
• Degree progress
  If you have questions about degree requirements, first consult the School of Music Bulletin, request a Degree Audit from the Music Graduate Office or view your Degree Audit through OneStart. Contact the Music Graduate Office for an appointment if you have questions.
• Student's Responsibility:
  Students have a threefold responsibility: 1) to know and satisfy the graduation requirements stated in the School of Music Bulletin; 2) to know their academic standing based on the academic standards stated in the Bulletin; and 3) to know and observe all regulations and academic calendar deadlines as stated in the Schedule of Classes and Bulletin. Faculty and staff advisors assist students in planning a program of study to meet degree requirements, but students are responsible for meeting all requirements for their respective degrees and all announced deadlines.

Upcoming dates

For upcoming registration dates, see the current information here.

Schedule adjustment
 

See here for information about Schedule Adjustment policies through the end of the first week of classes of the semester.

Late Schedule Adjustment (starting the second week of classes):

All schedule adjustments made during the Late Schedule Adjustment period must be done in person at the Registrar's Office, Franklin Hall 100. A Schedule Adjustment Form is required.

Fee: $23 per drop.  No fee for adding a course.

Procedure

1. Pick Up a Schedule Adjustment Form:
   The form can be picked up in the Music Graduate Office (MU011).

2. Acquire Appropriate Signatures:
   --When adding a course, the signatures of the instructor and the course's department chairperson are required.

   --When dropping a course before the Automatic "W" Deadline, the signature of the course's department chair is required.

   --When dropping a course after the Automatic "W" Deadline, the signatures of the instructor and the course's department chairperson are required. The instructor must also assign a grade of either "W" or "F."  You will also need to petition to the Music Graduate Office for approval to drop a course (and give the reasons).

3. Return the Signed Form to the Graduate Advising Office:
   Bring the form to the Graduate Advising Office for verification and final approval.
4. Take the Form To the Registrar's Office:
   Once the form has been approved, it must be taken to the Registrar's Office, Franklin Hall 100, for processing. The schedule adjustment must be performed within 10 days of the date on which the approval was issued; otherwise, the form is void.

A waiver of the late schedule change fee will be considered only when late schedule adjustment is being made as a result of a University office or official error or request.

Remember that you must maintain full-time status in order to be in good academic standing.  So if you drop a course and it takes you below full-time enrollment, you will need to add something in its place.

For upcoming registration dates and fee refund information, see the current information here.

Doctoral students who are done with coursework and doctoral candidates

Doctoral Students who are done with coursework

The School of Music does not require doctoral students to register while they are preparing for or taking qualifying exams, but they may register then if they wish. If you register in one or more credit hours the School of Music will consider you to be full-time, meeting the academic requirement. But if you need full-time status for any other reason (student loans, health insurance, financial aid, etc.), then you need to contact the offices in charge of those matters to find out what they consider full-time enrollment.

International Students in the Doctoral program

International doctoral students who have completed their course work, have applied to begin qualifying exams, and who wish to stay in the United States on student visas must be continuously registered during the fall and spring semesters.

To meet this requirement, international doctoral students who have completed their course work and who have applied to begin qualifying exams may enroll in a 0-credit course, MUS-G 601, for up to two semesters. This will keep your visa "in status" while you are working on exams.  If the qualifying exam process takes more than 2 semesters, students needing more time will need to register in at least one hour of document or dissertation credit to maintain their status. 

MUS-G 601 applies to visa status only.  It does not grant full-time status and can not be used in relation to Curricular Practical Training.  Please contact the International Services office for more details.
 

Doctoral Candidates

After successful completion of all doctoral qualifying exams, the student is admitted to candidacy. After admission to candidacy, the student must be enrolled each fall and spring semester until graduation. In absentia registration is available for candidates not living in Bloomington.

Detailed information is available here.

Registration in MUS-E 596 (Independent Study)

To register in MUS-E 596 (Independent Study), you must fill out an Independent Study Course Request (MUS E596) form.   

• Fill in your personal information along with an explanation of how you plan to use the course in your degree (as part of an outside area or minor, or in the major field as an elective, for example).

• Provide a description of your proposed course.  It is important that you include the information specified on the form: the topic you will be exploring, a tentative schedule of meetings with your faculty study director, and an indication of the product or activity on which the final grade will be based (an exam, a research paper, a lecture recital, etc.).  Please note that lessons in a performance area are not eligible as a topic for MUS-E 596.

• Ask the faculty member who will supervise your work to sign the form to show that he or she approves your proposal. Then ask the chair of that faculty member’s department to sign. Finally, submit the signed form to the Music Graduate Office.

• After the Director of Graduate Studies has reviewed the form you will be contacted by e-mail to notify you that your proposal has been approved, or to ask for some change in the proposal.  Once your proposal has been approved, the Graduate Office will authorize you to register in the course.  You will need to add the course to your schedule; this is not automatic.

You should start early on getting the necessary approvals so you will not need to pay any extra fees for registering late in MUS-E 596. If there are delays in the approval process that cause late registration or late schedule adjustment fees, you will be responsible for those fees.  MUS-E 596 is not offered during the summer sessions.

Contact the Music Graduate Office (Merrill Hall 011, 855-1738, musgrad@indiana.edu) if you have any questions about this process