Business Affairs

Payroll Information

If you wish to initiate the Hire Process for Temporary Employees:

  • Complete the Intent to Hire
  • Submit the completed form to 
  • Payroll will contact the employee to request the required documents
Important Reminders

To comply with IU Policy and Federal and State law requirements, an employee cannot begin work before he or she has completed the necessary paperwork.
It is against IU Policy to offer an employee a lump sum payment or an hourly rate that has not yet been approved by both the Business Office and Human Resources.
Please notify Payroll of your intent to hire at least 2 weeks prior to the employee’s expected start date. The hire process can take several days to complete.

What to Expect:

  • Every employee is required by IU Policy and State and Federal law to complete the following prior to employment:
    • Form I-9 Employment Verification
    • Background Check
    • Employment Application
  • Once the hire has been completed and approved by Human Resources, the Payroll Department will send a welcome email to the employee and supervisor.
The Supervisor Role:

It is the responsibility of the supervisor to ensure the employee’s time is entered correctly into Kuali Time. This includes correcting missed punches, missing time, and 24-hour time blocks.

  • Supervisors are required to approve timesheets by Tuesday at 12:00 p.m. on the payroll week.
    • Payroll will issue reminders for timesheet approvals. View the Payroll calendar here.
  • Timesheets that are auto approved will require a note of approval on each timesheet.
Kuali Time Information and Training Opportunities:

Visit the FMS page for more information on Kuali Time.
FMS offers Kuali Time training for supervisors. You may sign up here.

End of Employment:
  • If employment has ended, send the following information to
    • Employee’s Name
    • Employee’s University ID Number
    • Position to be Terminated or Record Number
    • Date of Termination
Questions or Concerns?

Contact Mallorie Werts at or at 812-855-1493
Jacobs School of Music Payroll is located in the Business Affairs Office of the Music Practice Building 1024 E. Third Street, Bloomington, IN 47405.